CLACKAMAS COUNTY

CLASSIFICATION NO. 032
Established: 2/80
Revised: 5/88, 6/92
FLSA: Non-exempt
EEO: 6

Under supervision, to prepare, check and maintain routine accounting records and supporting documents; to perform a variety of general clerical accounting and office support duties; and to do other work as required.

The Accounting Clerk performs routine clerical accounting and office support duties to process and maintain accounting documents and files in accordance with established procedures and specific instructions.

The Accounting Clerk differs from the paraprofessional Accounting Specialist 1 which processes, balances, reconciles and adjusts accounts and prepares routine account summaries and reports. It also differs from general clerical classifications due to the emphasis on the processing, production and maintenance of fiscal, financial and statistical records

TYPICAL TASKS

Duties may include but are not limited to the following:

1. Reviews payments and receipts for accuracy and conformity to County procedures; calculates and posts amounts from approved documents; refers discrepancies to higher level staff.
   
2. Prepares and processes purchase orders, bank deposit slips, travel requests, time sheets and other documents; verifies, codes and enters data into an automated financial system.
   
3. Receives and receipts various payments; disburses petty cash funds; balances cash drawer.
   
4. Receives, distributes and files correspondence, forms, invoices, receipts and reports; groups documents for processing; sorts documents in alphabetical and numerical order.
   
5. Performs various routine office support work and clerical tasks using standard office machines, equipment, forms and documents.

REQUIRED KNOWLEDGE AND SKILLS

Working knowledge of: Basic math; office methods and procedures; basic methods and practices of financial recordkeeping.

Some knowledge of: Basic accounting and bookkeeping systems, procedures and techniques; financial terminology; basic financial information systems and spreadsheet software.

Skill to: Process financial documents according to appropriate procedures; accurately count, record and balance transactions; perform arithmetic calculations and enter data with speed and accuracy; operate a calculator, computer terminal, typewriter and other office equipment; establish and maintain cooperative working relationships with County employees.

Any satisfactory combination of experience and training that demonstrates possession of the REQUIRED KNOWLEDGE AND SKILLS

Incumbents in the Accounting Clerk classification may be promoted to open positions in the Accounting Specialist 1 classification.
Possession of the required knowledge, skills and abilities at the higher level must be documented in an approved promotional evaluation.